Manpower Supplying in Events in India

India’s booming event industry — encompassing everything from grand weddings and corporate summits to cultural festivals and political rallies — relies heavily on a strong, flexible, and reliable manpower supply system. Manpower supply plays a critical role in supporting the logistics, operations, and guest experience at every event, regardless of scale or nature.

Overview of Manpower Supply in Events

Manpower supply refers to the provision of trained and untrained temporary personnel required to manage various tasks during an event. These may include:

• Hospitality staff (ushers, greeters, receptionists)
• Security personnel (bouncers, guards, crowd controllers)
• Housekeeping staff
• Volunteers
• Foreign hospitality staff (like Russians etc)

In India’s dynamic event industry, the role of hospitality staff is central to ensuring a smooth, guest-friendly experience. From luxury weddings and high-profile corporate gatherings to government summits and cultural festivals, trained hospitality personnel are key to upholding service standards, managing guest interactions, and supporting overall event flow.

A professional and well-trained hospitality team enhances guest satisfaction, ensures order, and adds a touch of elegance and warmth to any event.

Types of Hospitality Staff Supplied

• Hostesses and Hosts
• Promoters
• Front Desk Executives
• VIP Coordinators
• Help Desk Staff
• Event Ushers and Greeters
• F&B Attendants and Service Stewards
• Backstage Coordination Staff
• Celebrity hosts or guests
• Bouncers
• Anchors
• Dancers
• Comedians and other artistes

Importance of Temporary Staff in Events

Hospitality staff are the first point of contact for guests and often shape their overall impression of the event. Their duties may include:

Key Elements of Efficient Manpower Supply

• Recruitment & Screening: Ensuring the personnel supplied are suitable for the event’s nature and standards. This may include background checks, experience verification, and soft skills assessment.
• Training & Grooming: Training staff in areas like communication, hospitality etiquette, safety protocols, and equipment handling.
• Uniforms & ID Badges: Providing event-specific attire and proper identification to maintain a professional appearance and security.
• Timely Deployment: Manpower must be present on-site well in advance for briefings, rehearsals, and setup.
• On-Site Supervision: A team leader or supervisor is assigned to each group to manage performance and resolve any issues in real-time.

Challenges in Manpower Supplying

• Last-minute cancellations or absenteeism
• Language barriers in cross-regional events
• Lack of soft skills or technical knowledge
• Coordination with multiple vendors on-site
• Seasonal demand spikes (especially during festival or wedding seasons)

Solutions and Best Practices

• Maintaining buffer staff to account for last-minute changes.
• Pre-event orientation and walk-throughs to familiarize staff with the venue and roles.
• Use of digital tools (apps, communication platforms) for coordination and updates.
• Feedback systems to monitor performance and improve future assignments.
• Developing long-term vendor relationships for reliability and consistency.

Charges

• Artistes are basically Celebrities, Males, Females they can be further divided into A,B,C categories on the basis of looks, personality, talent etc ,

• Celebrities are the costliest of the lot and it is also known as celebrity management, we don’t deal in them

• Males staff are cheaper is compared to female staff, as a result category A staff range from 2000 per day to category C 500 per day, talented people like dancers, comedians, bouncers etc can cost minimum 3000 per day. Anchors can come from 3000-50000 per day. Influencers can come at a higher price depending upon the level of influencers.

• Females staff are costlier as compared to male staff, as a result category A staff range from 5000 per day to category C 1500 per day, talented people like dancers etc can cost minimum 3000 per day, Anchors can range from 3000-50000 per day. Influencers can come at a higher price depending upon the level of influencers.

Terms and Conditions

• Pictures/Portfolios can be shown but are not to misused by the clients
• Agreement/Purchase Order(PO) and advance is mandatory before hiring the artiste
• An agreement will be made with the staff also stating the facts that we can use artiste photos and videos
• Booking amount has to be paid before the staff goes to work
• We don’t work with other agencies or coordinators unless advance is given and agreement or purchase order(PO) with the actual client is shown
• Advance is irrefundable if there is an cancellation of the event
• Advance is  only refundable if the staff doesn’t turn up
• Artiste given by us has a validity of one year that is if the client tries to contact the staff during the period of one year, money will still be paid to us
• Payment can be on contract basis that is payment will be given to us and we will make the payment to the staff or on commission basis, that is payment will be given to the staff and we will be given commission
• We are not responsible if the staff gets delayed or any mishap or wrong happening done by the staff, as we are just a mediator
• All disputes are subject to Delhi Jurisdiction